Archival collections are described at the collection-level and the item-level and, thus, have two [2] base layer CSVs, one for each level of description.
Multiple element values are separated by a triple pipe (|||) unless stated otherwise.
CSV Element finding_aid_id Description A unique identifier that serves as an unambiguous reference to the finding aid in the institutional repository. Required Yes Repeatable No Element(s) ead:eadheader/ead:eadid Dublin Core Mapping dc.identifier Vocabulary/Encoding Scheme(s) Must be a unique string in the digital repository system. Notes Alpha-numeric or numeric string, with or without special characters like periods (.) or dashes (-). Example(s) US-PPiU-ais200711
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CSV Element finding_aid_title Description An official name given to the finding aid. Required Yes Repeatable No Element(s) ead:eadheader/ead:filedesc/ead:titlestmt/ead:titleproper Dublin Core Mapping dc.title Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes typically includes the Title of Collection and the Temporal Coverage of Collection. Example(s) Guide to the American Left Ephemera Collection, 1875-2015
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CSV Element finding_aid_creator Description A name of an entity primarily responsible for making the content of the finding aid. Required Yes Repeatable Yes Element(s) ead:eadheader/ead:filedesc/ead:titlestmt/ead:titleproper/ead:author Dublin Core Mapping dc.creator Vocabulary/Encoding Scheme(s) Notes Example(s) Finding aid prepared by Lindsay Bedford and Patrick Trembeth with assistance provided by Dr. Richard Oestreicher.
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CSV Element finding_aid_creation_date Description A date associated with the creation of the finding aid. Required Yes Repeatable No Element(s) ead:profiledesc/ead:creation/ead:date Dublin Core Mapping dc.date Vocabulary/Encoding Scheme(s) ISO 8601: Date and Time Format Notes Complete date plus hours, minutes, and time zone: YYYY-MM-DDThh:mm-TZD Example(s) 2017-08-29T07:46-0400
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CSV Element finding_aid_publisher Description An institution or agency responsible for the distribution of the finding aid. Required Yes Repeatable No Element(s) ead:eadheader/ead:filedesc/ead:publicationstmt/ead:publisher Dublin Core Mapping dc.publisher Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) ULS Archives & Special Collections
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CSV Element finding_aid_publication_date Description A date associated with the publication of the finding aid. Required Yes Repeatable No Element(s) ead:eadheader/ead:filedesc/ead:publicationstmt/ead:date Dublin Core Mapping dc.date Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) July 2012
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CSV Element acquisition_number Description A unique identifier that serves as an unambiguous reference to the collection in the institutional repository. Required Yes Repeatable No Element(s) ead:archdesc[@level=”collection”]/ead:did/ead:unitid Dublin Core Mapping dc.identifier Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Alpha-numeric or numeric string, with or without special characters like periods (.) Example(s) AIS.2007.11
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CSV Element collection_title Description An official name given to the collection. Required Yes Repeatable No Element(s) ead:archdesc[@level=”collection”]/ead:did/ead:unittitle Dublin Core Mapping dc.title Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) American Left Ephemera Collection
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CSV Element creator_of_collection Description A name of an entity primarily responsible for the creation, accumulation, or assembly of the collection. Required No Repeatable Yes Element(s) ead:archdesc[@level=”collection”]/ead:did/ead:origination Dublin Core Mapping dc.creator Vocabulary/Encoding Scheme(s) Notes Example(s) Oestreicher, Richard Jules, 1947-
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CSV Element collection_language Description A language in which the materials in the collection are expressed. Required Yes Repeatable Yes Element(s) ead:archdesc[@level=”collection”]/ead:did/ead:langmaterial/language[@langcode] Dublin Core Mapping dc.language Vocabulary/Encoding Scheme(s) ISO 639-2b: Codes for the Representation of Names of Languages Notes Example(s) eng
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CSV Element collection_extent Description A statement about the quantity of the materials in the collection or of the physical space they occupy. Required Yes Repeatable Yes Element(s) ead:archdesc[@level=”collection”]/ead:did/ead:physdesc/ead:extent Dublin Core Mapping dc.extent Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) 22.75 linear feet (37 boxes)
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CSV Element collection_temporal_coverage Description A statement of the date(s) covered by the materials in the collection. Required No Repeatable Yes Element(s) ead:archdesc[@level=”collection”]/ead:did/ead:unitdate Dublin Core Mapping dc.coverage Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) 1875-2015
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CSV Element collection_scope_and_content Description A narrative statement that summarizes the range and topical coverage of the materials in the collection. Required No Repeatable Yes Element(s) ead:archdesc[@level=”collection”]/ead:scopecontent/p Dublin Core Mapping dc.description Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) The collection includes items from the 1870s to the present including periodicals, photographs, letters, pamphlets, books, posters, flyers, labels, pins and other objects, but it emphasizes ephemeral items (e.g., items made for one time or brief usage and then likely to be discarded). While the majority of these items were produced by the Socialist Party USA (SPUSA), Communist Party USA (CPUSA), Students for a Democratic Society (SDS), or organizations linked to them, the collection also includes material from a wide variety of other organizations and movements as well as from unaffiliated activists and radical intellectuals.
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CSV Element biography_or_history Description A concise essay or chronology that places the materials of the collection in context by providing information about their creator(s). Required No Repeatable Yes Element(s) ead:archdesc[@level=”collection”]/ead:bioghist/p Dublin Core Mapping dc.description Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) Left and Right as political designations date to the French Revolution when the Jacobins sat on the left in the National Assembly and the Girondins on the right. The Left has come to mean movements, organizations, and intellectual or cultural tendencies that emphasize an egalitarian ethos, a utopian vision of social reconstruction, and a commitment to agitation and action to advance that ethos and vision.
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CSV Element collection_abstract Description A brief characterization of the materials in the collection. Required No Repeatable Yes Element(s) ead:archdesc[@level=”collection”]/ead:did/ead:abstract Dublin Core Mapping dc.description Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) Dr. Richard Oestreicher, Associate Professor of History at the University of Pittsburgh, amassed the American Left Ephemera Collection over a 35-year period to document the history of the American Left from the 1870s to the present. Digital reproductions of the collection are available online.
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CSV Element subject_headings Description A term or phrase representing the primary topic(s) of the materials in the collection. Required No Repeatable Yes Element(s) ead:archdesc[@level=”collection”]/ead:controlaccess Dublin Core Mapping dc.subject Vocabulary/Encoding Scheme(s) Notes Example(s) Communist Party of the United States of America. -- History -- Sources Buttons (Information artifacts Christian socialism -- United States -- History -- Sources Pamphlets Politics Vietnam War, 1961-1975
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CSV Element related_material Description Archival materials that have an association to the materials in the collection; often another collection. Required No Repeatable Yes Element(s) ead:archdesc[@level=”collection”]/ead:relatedmaterial Dublin Core Mapping dc.relation Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Often the Preferred Citation for related collection, including collection title, date range for collection, Acquition Number, Repository, and Depositor. Example(s) A.E. Forbes Communist Collection, 1921-1972, AIS.2000.07, Archives & Special Collections, University of Pittsburgh Library System
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CSV Element repository Description An institution, person, or family responsible for providing intellectual access to the materials in the collection. Required Yes Repeatable No Element(s) ead:archdesc[@level=”collection”]/ead:did/ead:repository Dublin Core Mapping n/a Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) ULS Archives & Special Collections
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CSV Element preferred_citation Description A prescribed wording or format for citing (the materials in) the collection. Required Yes Repeatable No Element(s) ead:archdesc[@level=”collection”]/ead:prefercite/p Dublin Core Mapping n/a Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Typically includes Title of Collection, Temporal Coverage, Repository, and Depositor. Example(s) American Left Ephemera Collection, 1875-2015, AIS.2007.11, Archives & Special Collections, University of Pittsburgh Library System
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CSV Element conditions_governing_use Description Any conditions that affect the use of the materials in the collection. Required Yes Repeatable No Element(s) ead:archdesc[@level=”collection”]/ead:userestrict/p Dublin Core Mapping dc.rights Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) The University of Pittsburgh holds the property rights to the material in this collection, but the copyright may still be held by the original creator/author. Researchers are therefore advised to follow the regulations set forth in the U.S. Copyright Code when publishing, quoting, or reproducing material from this collection without the consent of the creator/author or that go beyond what is allowed by fair use.
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CSV Element collection_id Description A digital collection to which the resource belongs. Required Yes Repeatable Yes Element(s) rdf:Description/fedora:isMemberOfCollection[@rdf:resource] Dublin Core Mapping dc.relation Vocabulary/Encoding Scheme(s) Notes Alpha-numeric string with special characters, i.e. a colon (:) and a period (.), formatted as follows: pitt:collection_nnn Example(s) pitt:collection.299
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CSV Element collection_id Description A digital collection to which the resource belongs. Required Yes Repeatable Yes Element Node(s) rdf:Description/fedora:isMemberOfCollection[@rdf:resource] Dublin Core Mapping dc.relation Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Alpha-numeric string with special characters, i.e. a colon (:) and a period (.), formatted as follows: pitt:collection_nnn Example(s) pitt:collection.299
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CSV Element id Description A unique identifier that serves as an unambiguous reference to the resource in the institutional repository. Required Yes Repeatable No Element(s) mods:identifier[@type=”pitt”] Dublin Core Mapping dc.identifier Vocabulary/Encoding Scheme(s) Must be a unique string in the digital repository system. Notes Alpha-numeric or numeric string, with or without special characters like periods (.) or dashes (-) Example(s) 31735070074590 ue13.1.0611a 000010.PI
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CSV Element title Description A name given to the resource. Required Yes Repeatable No Element(s) mods:titleInfomods:title mods:subTitle mods:nonSort Dublin Core Mapping dc.title Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Title is formatted as follows (less the subTitle and/or nonSort where they do not exist): [title]: [subTitle], [nonSort] Excludes any Title elements (i.e., mods:titleInfo) with the following @type attribute values: abbreviated, translated, alternative, uniform. Example(s) Zhou zong li-Ruisidun hui tan quan wen Tip top weekly Allegheny County Soldiers and Sailors Memorial
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CSV Element creator Description A name of an entity responsible for making the content of the resource. Required No Repeatable Yes Element(s) mods:name/mods:namePart with mods:role/mods:roleTerm="creator" mods:name/mods:namePart[@usage="primary"] without mods:role/mods:roleTerm Dublin Core Mapping dc.creator Vocabulary/Encoding Scheme(s) Notes Multiple values within the element are separated by comma (,). Example(s) Stockton, Frank R., 1834-1902
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CSV Element contributor Description A name of an entity responsible for making contributions to the creation or distribution of the resource. Required No Repeatable Yes Element(s) mods:name/mods:namePart with mods:role/mods:roleTerm="contributor" mods:name/mods:namePart[not(@usage="primary")] without mods:role/mods:roleTerm Dublin Core Mapping dc.contributor Vocabulary/Encoding Scheme(s) Notes Multiple values within the element are separated by comma (,). Example(s) Abbot Renaud de Semur
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CSV Element creation_date Description A date associated with the creation of the resource. Required No Repeatable No Element(s) mods:originInfo/mods:dateCreated Dublin Core Mapping dc.date Vocabulary/Encoding Scheme(s) Notes Example(s) 1872 1972-2010 1940/1950 184u/uuuu 1962-01-29
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CSV Element sort_date Description A date associated with the creation of the resource and encoded for sorting or other purposes that necessitate normalization. Required No Repeatable No Element(s) mods:originInfo/mods:dateOther[@type=”sort”] Dublin Core Mapping dc.date Vocabulary/Encoding Scheme(s) ISO 8601: Date and Time Format Notes Complete date plus hours and minutes: YYYY-MM-DDThh:mm:ss Example(s) 1872-01-01T00:00:00
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CSV Element display_date Description A date associated with the creation of the resource and formatted for display. Required No Repeatable No Element(s) mods:originInfo/mods:dateOther[@type=”display”] Dublin Core Mapping dc.date Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) November 23, 2004 1977 ca. 1950-1960 Undated Post-marked October 31, 1888 Likely during 80's [189?] February 9
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CSV Element language Description A language in which the content of the resource is expressed. Required Yes Repeatable Yes Element(s) mods:language/mods:languageTerm Dublin Core Mapping dc.language Vocabulary/Encoding Scheme(s) Notes Example(s) eng
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CSV Element type_of_resource Description A term that specifies the characteristics and general type of content of the resource. Required Yes Repeatable No Element(s) mods:typeOfResource Dublin Core Mapping dc.type Vocabulary/Encoding Scheme(s) Restricted scheme data values for typeOfResource element : text, cartographic, notated music, sound recording, sound recording - nonmusical, sound recording - musical, still image, moving image, kit three dimensional object, software, multimedia, mixed material Notes For more information, see MARC 21 Format for Bibliographic Data — Leader . Example(s) text
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CSV Element format Description A designation of a particular physical presentation of a resource, including the physical form or medium of material for a resource. Required Yes Repeatable No Element(s) mods:physicalDescription/mods:form Dublin Core Mapping dc.format Vocabulary/Encoding Scheme(s) Notes Example(s) print gelatin silver prints
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CSV Element extent Description A statement about the physical extent of the resource, in terms of units of measurement and material. Required Yes Repeatable No Element(s) mods:physicalDescription/mods:extent Dublin Core Mapping dc.format Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes For more information, see MARC 21 Format for Bibliographic Data — 300 - Physical Description . Example(s) 2 volumes (378 pages) ; 29 cm
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CSV Element genre Description A term that designates a category characterizing a particular style, form, or content embodied by the resource. Required No Repeatable Yes Element(s) mods:genre mods:subject/mods:genre Dublin Core Mapping dc.type Vocabulary/Encoding Scheme(s) Notes Example(s) text novel Embossed cloth binding (Binding)-1851 Fiction. archival document
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CSV Element abstract Description A summary of the content of the resource. Required No Repeatable Yes Element(s) mods:abstract Dublin Core Mapping dc.description Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) Tom and Mary delight in their baby brother Charlie, while Tom befriends a boy from Georgia. 92 verso
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CSV Element subject Description A term or phrase representing the primary topic(s) on which the resource is focused. Required No Repeatable Yes Element(s) mods:subjectmods:topic mods:name mods:titleInfo mods:occupation Dublin Core Mapping dc.subject Vocabulary/Encoding Scheme(s) Notes Example(s)
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CSV Element temporal_coverage Description A chronological statement that indicates the date(s) or time period covered by the resource. Required No Repeatable Yes Element(s) mods:subject/mods:temporal Dublin Core Mapping dc.coverage Vocabulary/Encoding Scheme(s) Notes May be a simple or hierarchical geographical name or area code (e.g., city section, city, county, territory, state, region, country, continent, island, area, extraterrestrial area), cartographic data (e.g., coordinates, scale, projection) Example(s)
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CSV Element geographic_coverage Description A geographical name or geographical data that indicates the spatial coverage of the resource. Required No Repeatable Yes Element(s) mods:subjectmods:geographic mods:geographicCode mods:hierarchicalGeographic mods:continent mods:country mods:region mods:state mods:territory mods:county mods:city mods:island mods:area mods:extraterrestrialArea mods:citySection mods:cartographics mods:scale mods:projection mods:coordinates mods:geographicCoordinates Dublin Core Mapping dc.coverage Vocabulary/Encoding Scheme(s) Notes Example(s) Downtown n------ North America
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CSV Element host Description A host or parent resource for the collection described; typically the parent collection. Required No Repeatable Yes Element(s) mods:relatedItem[@type=”host”]/mods:titleInfo/mods:title Dublin Core Mapping dc.relation Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) Arlen Specter Senatorial Papers, Group 6. Public Relations and Media Files
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CSV Element series_of_collection Description A series of the parent collection to which the resource belongs. Required No Repeatable No Element(s) mods:note[@type="series"] mods:note[@type="subseries"] Dublin Core Mapping dc.relation Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Multiple values are separated by a semicolon (;), from broadest to narrowest series level. Example(s) IV. Press Office, 1981-2005; 1. Press Releases 1981-2005
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CSV Element container Description An indication of the kind of container that physically holds the resource and any sequential number(s) assigned to the container. Required No Repeatable No Element(s) mods:relatedItem[@type=”host”]/mods:note[@type=”container”] Dublin Core Mapping n/a Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Value may include one or more of the following: box, folder, shelf, drawer, reel, etc. Example(s) Box 14, Folder 32 Microfilm-cabinet Drawer 2 3, Reel 1 Reel 8
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CSV Element owner Description A name of an entity that possesses physical and/or intellectual ownership of the resource. Required No Repeatable No Element(s) mods:relatedItem[@type=”host”]/mods:note[@type=”ownership”] Dublin Core Mapping n/a Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) ULS Archives & Special Collections
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CSV Element depositor Description An official name of the institution responsible for depositing the resource. Required Yes Repeatable No Element(s) mods:name/mods:namePart with mods:role/mods:roleTerm=”depositor” Dublin Core Mapping n/a Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Example(s) University of Pittsburgh African American Chamber of Commerce of Western Pennsylvania Rodef Shalom Congregation
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CSV Element collection_id Description A digital collection to which the resource belongs. Required Yes Repeatable Yes Element Node(s) rdf:Description/fedora:isMemberOfCollection[@rdf:resource] Dublin Core Mapping dc.relation Vocabulary/Encoding Scheme(s) Free text. No limitations. Notes Alpha-numeric string with special characters, i.e. a colon (:) and a period (.), formatted as follows: pitt:collection_nnn Example(s) pitt:collection.299
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